Competition with a shortlist
Competitive procedure with a selection stage: suppliers were shortlisted before being invited to bid.
Key facts
- Buyer
- United Lincolnshire Teaching Hospitals NHS Trust · Body governed by public law
- Supplier
- Iron Mountain (UK) PLC
- Value
- £1,458,338
- Procedure
- Call-off from a framework agreement
- Sector
- Business services · Business services: law, marketing, consulting, recruitment, printing and security (CPV 79000000)
- Region
- South East
- Official notice
- View on Contracts Finder
- Timeline
-
- Contract date8 Oct 2025
- Published14 Oct 2025Published 6 days after the contract date
Description
The Authority is introducing an Electronic Document Management System (EDMS) as a tactical solution to bring together existing electronic outputs into a single repository in advance of the delivery of an Electronic Patient Records (EPR) system. Without the introduction of the EDMS the Authority will not achieve its aim to have a full electronic patient record. The EDMS will allow the Authority to become a paper 'lite' organisation with physical clinical records being digitised for more timely access by clinicians. The Authority requires the services of a scanning partner to support on-demand scanning which is driven by outpatient activity. The scanning partner will securely collect records from Authority sites and transfer to their scanning facility, for scanning, quality checking, and re-scanning where necessary. Secure archiving and secure destruction following an agreed document retention period will be provided. The contract will commence on 3rd January 2026 for an initial period …
About the supplier
Iron Mountain (UK) PLC: every public contract they have won, plus their Companies House record (company 01478540).